Warehouse Administrative Assistant

The Wine Group, 17000 E. Highway 120, Ripon, California, United States of America Req #366
Saturday, November 13, 2021

At The Wine Group we are passionate about our people, our future and our wine. We are America’s second largest wine producer by volume with over 1,200 employees globally across 12 locations in California, New York and Australia. We are proud to be responsible for many of America’s most beloved wine brands, including Cupcake, Franzia, Chloe, Concannon, Benziger, Imagery, AVA Grace, 7 Deadly and more. We are dedicated to our culture built on values like entrepreneurialism, innovation, social responsibility and stewardship. To learn about us and our career opportunities, check us out at and then come join the exciting journey at The Wine Group. 


The Warehouse Administrative Assistant reports to the Administrative Services Supervisor and is the key source for administrative needs and coordination of tasks within our fast-paced Warehouse Team. The Administrative Assistant provides strong administrative support directly to our team leads, supervisors, and managers to help keep operations running efficiently. The ideal candidate needs to have previous experience in a similar role supporting a manufacturing or warehouse team and environment in order to be able to hit the ground running.


  • Manage employee schedules with management team, post and communicating staffing needs in production

  • Coordinate and track all sick and vacation requests

  • Prepare all safety tailgates and input training records into the Intelex system

  • Prepare shift pass down notes for supervisors for each shift

  • Review and revise SOPs with direction from management

  • Create safety and operations material to upload on communication monitor

  • Communicate production numbers to production planning and coordinate printing of daily schedules and revisions for the lines

  • Approve all timesheets in Dayforce timekeeping system and work with HR on any discrepancies

  • Put together training materials as directed by management

  • Input safety incidents into Intelex based on direction from supervisors and management

  • Keep inventory and order production supplies as needed i.e. lce, Ink, Salt

  • Pull quality records as necessary for management

  • Track all quality holds and OEE in real time - put together quality and OEE reports as requested

  • Run reports from Dayforce, JDE, Intelex as requested

  • This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice


  • Must be 18 or older at time of hire

  • High School Diploma or equivalent – AA degree preferred

  • 3+ years providing solid administrative support in a fast-paced environment, ideally to employees or supervisors in a production or manufacturing environment

  • Must be flexible in working overtime or other shifts due to operational needs

  • Proficient in MS Office and knowledge JDE application preferred

  • Excellent organizational and interpersonal skills with attention to detail

  • Ability to set priorities and work independently within set guidelines

  • Strong knowledge of production/manufacturing operations a plus

  • Provide good verbal and written communications to all levels of management, both internally and externally

  • Prioritize while able to adapt to changing priorities

  • Demonstrated reliability and punctuality, work effectively in team/crew environment, adherence to all safety regulations and operating procedures


  • Primary work environment is in an office, and on the warehouse and production floor.

  • Position will be exposed to indoor and outdoor environments with varying noise levels

  • Ability to perform tasks requiring bending, stooping, standing, and twisting

  • Must be able to lift up to 50 lbs

At The Wine Group, we are proud to be an equal opportunity employer and we are committed to an environment of mutual respect, diversity and inclusion. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.


Other details

  • Job Family Administrative Support
  • Job Function Cross-Fun
  • Pay Type Hourly
Location on Google Maps
  • The Wine Group, 17000 E. Highway 120, Ripon, California, United States of America